The Ultimate Event Planning Checklist: Never Forget These Essentials Again
Planning the perfect celebration in Boston? Let us help you avoid the most common party planning pitfalls.
After hosting hundreds of unforgettable events at Boston Studio Rental's premier function halls, we've seen it all. From intimate baby showers to milestone birthday celebrations, our experienced team has identified the items that even the most organized hosts tend to overlook. These can make or break your special day.
Wedding reception at Boston Studio Rental
Whether you're planning a graduation party, bridal shower, retirement celebration, or any milestone event, this comprehensive checklist will ensure your celebration runs flawlessly from start to finish.
Essential Items That Often Get Forgotten
Here are the essential items that typically get missed/forgotten during event planning:
Food Service Must Haves
Serving utensils - Pack at least 15 tongs and serving spoons (plus extras in case of breakage)
Utensils - ensure you have enough forks, spoons, and knives for the entire event. Remember appetizers, dinner, AND dessert each require fresh utensils and plates
Extra plates - Guests will return to your appetizer and dessert table multiple times. Many guests will want seconds of the delicious dinner or pack a plate to take home at the end of the function. Remember, you need fresh plates for each course.
Napkins - Accidents and spills happen at every celebration, so stock up generously
Cake knife - Don't let your beautiful custom cake go uncut
Chafing dishes and sternos chafing fuel - Keep your delicious food hot throughout the entire event with extra sternos
Lighters - Absolutely essential for cake candles and chafing dish fuel
Setup and Cleanup Essentials
Scissors & box cutter - Multiple pairs of scissors save time when setting up decorations and balloons
Tablecloths - Transform any space with elegant linens (if not provided by your venue)
Balloon equipment - Electric air pumps or helium tanks make decorating quick and easy
To-go containers & aluminum foil - Allow your guests to take home your amazing leftovers with aluminum foil or takeaway boxes
Large bags & boxes - Make cleanup effortless with proper packing supplies. Decorations, supplies, and gifts need to be bagged/boxed up for easy loading in your car. It’s helpful to have someone ready with a empty SUV or truck to bring all the gifts home.
Guest Experience Enhancers
Entertainment - Photo booths, karaoke, bounce house, or kid friendly activities to keep your party guests engaged and entertained. Need ideas to keep kids occupied at a party? Check out this blog.
Welcome sign with easel - Guide guests seamlessly to your celebration
Pro Tips from Boston's Premier Event Venue
Three Insider Secrets from Our Expert Team:
Save the cake box - You'll need it to safely transport leftover cake home
Keep sterno lids - Those metal tops extinguish flames safely when dinner service ends
Mints - A themed mint dish outside the restrooms adds an unexpected touch of class that guests always remember
Why Choose Boston Studio Rental for Your Next Celebration?
Planning a party is stressful enough, your venue shouldn't add to the worry.
At Boston Studio Rental, we have two modern private function rooms. Our experienced team has helped hundreds of families across Massachusetts create magical memories. We're ready to make your event effortless and extraordinary.
Perfect for any milestone celebration:
Birthday parties and milestone anniversaries
Graduation and retirement parties
Baby showers and gender reveals
Bridal showers and engagement parties
Religious celebrations (christenings, communions, confirmations)
Celebrations of life and memorial gatherings
Book your venue tour today!
Sweet 16 at Boston Studio Rental
Cheers to celebrating life!
Boston Studio Rental
63 Wyman Street
Stoughton, MA 02072